PRIVACY NOTICE FOR THOSE ENQUIRING ABOUT MY WEDDING PHOTOGRAPHY
There are rules and regulations that govern how companies use and retain your information. As a sole trader I am not exempt from those rules and have to have something written on my website telling you all about them....
Life is too short! So if you are interested in knowing everything about everything feel free to visit the Information Commisioner's Officer via the link. They can explain far better than I can about GDPR.
I can tell you this though with some clarity and understanding!
What information is being collected?
If you are just passing through and comparing my site and prices to others, I personally will not be collecting anything. (See below about Google Analytics).
If, as I hope you will, you have sent me a webform submission asking for my availability and asking me about my services I will be collating your name/email/telephone number and the relevant information about your big day.
How do I use your data?
When someone visits my website I use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. This gives me information about the number of visitors to the various parts of my site site and allows me to work out where I need to make improvements. I do not have the means (or the time) to identify or make any attempt to find out the identities of those visiting my website. Google processes the information in a way that does not identify anyone. It just helps me find out where I am going right or wrong with the layout of this site.
Once I have received your initial enquiry I will contact you back via phone or email as requested. Should you decide to use my services, I have outlined how I store your data below. (see How is it collected?)
If for any reason you decide not to use my services I will delete your details (email/ or webform submission) from my inbox within 6 months of your enquiry, so please DO let me know if you have found a wedding photographer that meets your requirements elsewhere and I will delete the enquiry asap... (I will keep it for 6 months purely because from experience I know finding the right fit can take time and I do often have people contact me again several months later to book me).
If you book me to photograph your wedding I will retain your details until the end of the year in which you were married, or until I have completed my contractual obligations to you, whichever comes first.
Who is collecting your data?
Generally speaking, just me, via your webform submission, phone call, or email. (Please see below about data collected by my website provider).
How is it collected?
Via your webform submission, phone or email. I then email or call you back.
If we start to work together I will retain your information on spreadsheets on my computer. (Devised and maintained by yours truly) This information may also be stored in the cloud, just in case everything crashes or the house burns down! And finally I create a folder in my email account for ease of communication. I will also ask you to read and sign a GDPR information retention document. I will give you a copy of this document so that you have a written record of what data I will retain and for how long.
Why is it being collected?
I need to retain some of your data to enable me to do my job! I need to be able to contact you in the lead up to your big day to ensure everything runs smoothly.
How will it be used?
Who will it be shared with?
Without your express permission? I will share your data with absolutely no one!
What will be the effect of this on the individual concerned?
Hopefully only a positive one as it allows us to keep in regular contact during our working relationship.
Is the intended use likely to cause individuals to object or complain?
I can't think of a reason for objection or complaint if we are working together as it is clearly best practice to maintain some form of system to record details for the duration of our working relationship.
Please click here. OR read below.
If you send me a private or direct message via any of the social media platforms, I will store the message for six months. (See the 6 month thing above) It will not be shared with any other organisations.
So many companies seem to know when you have looked at websites and pages, don't ask me how, but trust me they are not passing your data on to me.
You'll see affirmations in the "Kind Words" and "More Kind Words" sections of my website. These are testimonials from couples and families who have used my services. If you too are kind enough to write a testimonial for me, I will be seeking YOUR permission to plaster your comments all over my social media and website too, because it's nice to be liked and I like to spread the love! The important thing is, I won't do it without your permission.
WANT TO KNOW ABOUT COOKIES AND WHAT DATA MY WEBSITE PROVIDER COLLECTS? PLEASE CLICK HERE OR READ THE ARTICLE BELOW THE IMAGE.
Your Personal Data:
What we need
This website will be what is known as the "Controller" of the personal data you provide to us, which may include name, address, email and so on.
Why we need it
Your data is collected primarily for fulfilment of your orders and relaying of messages you send through this website.
What we do with it
Your data provided to this website is relayed to the website owner, and is archived by the website service provider Theimagefile.com. The service provider data archive exists primarily in Ireland.
How long we keep it
Your online order data is stored for a number of years as required by tax law. Some aspects of your online order data can be anonymised at your request and to the extent allowable by law. Your other non-order data (i.e. marketing or messaging data) can be deleted or anonymised at your request, as per requirements of General Data Protection Regulation (GDPR). You may also unsubscribe from marketing communications at any time.
What are your rights?
If at any point you believe the information we process on you is incorrect, you may request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter. Unless otherwise stated in this document, the managing director of this website acts as the EU Data Protection Officer (DPO) and can be reached from the contact page of this website.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner's Office (ICO).
What are cookies?
Cookies are small pieces of data, stored in text files, that are stored on your computer or other device when websites are loaded in a browser. They are widely used to "remember" you and your preferences, either for a single visit (through a "session cookie") or for multiple repeat visits (using a "persistent cookie"). They ensure a consistent and efficient experience for visitors, and perform essential functions such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as "first party cookies"), or by other websites who serve up content on that site ("third party cookies").
Cookies on this website
These are the cookies that are essential for websites to perform their basic functions. These include those required to allow registered users to authenticate and perform account related functions, as well as to save the contents of virtual "carts" on sites that have an e-commerce functionality:
sid - temporary session cookie identifier, used for login sessions and shopping cart
tif_cem - temporary session cookie for current email, used for secure albums requiring email login
tx1_EGS - temporary session cookie storing search term for album searches
tx1_fmm - temporary session cookie allowing viewing desktop site from mobile & vice versa
Unless otherwise noted below, we do not use persistent cookies, nor cookies for optional functionality, AB testing, performance, advertising and so on.
Third Party/Embedded Content
This website may make use of different third party applications and services to enhance the experience of website visitors. These include social media platforms such as Facebook and Twitter (through the use of sharing buttons), or embedded content from YouTube and Vimeo, or tracking services such as Google Analytics. As a result, cookies may be set by these third parties, and used by them to track your online activity. We have no direct control over the information that is collected by these cookies.
To find out more on how to manage and delete cookies, visit aboutcookies.org. For more details on advertising cookies, and how to manage them, visit youronlinechoices.eu (EU based) or aboutads.info (US based).
Web beacons and other tracking technologies
Both websites and HTML e-mails may also contain other tracking technologies such as "web beacons". These are typically small transparent images that provide us with statistics, for similar purposes as cookies. They are often used in conjunction with cookies, though they are not stored on your computer in the same way. As a result, if you disable cookies, the web beacons may still load, but their functionality will be restricted.